Bid Writer

EQUANS, the new name of ENGIE Solutions in Belgium, is looking for a Bid Writer - Offshore Wind for Hoboken.Do you get energy from writing convincing bid texts? Are you the expert in translating customer wishes into a convincing offer?  
Take a closer look at this professional challenge and apply now!
 EQUANS is market leader in the supply of high voltage platforms for the offshore wind industry and has the ambition to professionalise their tendering process.Since writing is your absolute specialism, you make an important contribution to this professionalisation process and together with the tender team you will translate the technical complexities of building an Offshore Substation into an understandable and compelling storyline for the client.As we have an international clientele, almost all of this writing will be in English (but this will not be a problem for you!). Within the team you will be able to communicate (on a professional technical level) in English, with a working knowledge of Dutch and/or French being an advantage (other languages are a bonus!).


Contract Manager - Mobilty

Als Contract Manager in Aartselaar word je ingezet op verschillende projecten tijdens verschillende (kritische) fasen van het project.  
Hoe zal jouw dag eruit zien?

  • je ondersteunt het projectteam bij de opmaak van de interne risicodossiers die gepresenteerd moeten worden aan het hoger management
  • je fungeert als coördinator over de contractueel-juridische afspraken met de verschillende interne en externe partijen
    • insurance, legal, project & risk performance, finance, purchase
    • onderaannemers
    • studiebureaus
  • je neemt een ondersteunende rol op bij claims, schadedossiers, verzekeringsdossiers … met duidelijk advies over de te volgen strategie
  • je hebt een expertise aangaande de regelgeving overheidsopdrachten en algemeen contractenrecht en levert hierover helder en duidelijk advies
  • samen met het projectteam waak je over de inschatting en het beheer van de contractuele risico’s
  • het schrikt je niet af om interne opleidingen op te maken en te presenteren aan de projectteams aangaande overheidsopdrachten en diverse contractuele topics
  • je ondersteunt de Project Manager bij onderhandelingen met klanten in het kader van contractuele issues
  • je blijft op de hoogte over contractueel-juridische evoluties op de markt en bouwt een kennisnetwerk uit binnen en buiten de organisatie
    • je werkt daarenboven nauw samen met je Franstalige collega-Contract Manager en de juridische dienst op headquarters

 


Commercial Support Representative

The EQUANS Offshore division in Hoboken is looking for a Commercial Support Representative.As Commercial Support Representative, you will play a key role in our Sales and Tendering team. You will support the team in a commercial role, assisting with commercial activities and representing our company towards the outside world. You will also be an important part in helping us understand the international market conditions within our segment of offshore wind industry and give insights into our competition. 
Your main duties will be:

  • support the team with general commercial activities
  • maintain client tendering portals and reviewing them for suitable opportunities
  • assist in organising sales and marketing activities, including trade shows and conferences. This will involve occasional (inter)national travel
  • assist with the creation/improvement of supporting documentation for tenders
  • the development and upkeep of a robust marketing and competitor intelligence system
  • the development and upkeep of an overview of upcoming tenders, their stakeholders and timing
  • the development and upkeep of an overview of internal projects in progress, tenders in progress and tenders expected, including their timing
  • you will be responsible to present information from the overviews you maintain and give your recommendations on future tenders and their suitability for our organisation towards different levels of management to help support strategic decision-making

  


Tendering Manager

The Specialised Nuclear Services department of EQUANS, the new name of ENGIE Solutions in Belgium, is looking for a Tendering Manager to reinforce his Tender team, located in Dessel.  As Tendering Manager……you are in charge of all tendering activities for medium-large and complex projects. You will maximize the output of the tendering team by optimizing the tenders acceptance rate within customer requirements and the budgeted targets of the Department. You are acting as a discussion partner from the early commercial phase to the awarding of the projects.You also:

  • coordinate the team of project engineers and cost calculators and manage the bidding process in collaboration with the Section Managers of the department
  • analyze the contract conditions, scope of works, planning…
  • analyze the technical and financial risks of the potential project
  • imagine the best way for offering and implementation, in accordance with the applicable standards and specifications of the customer
  • actively discuss with the section teams to obtain the best offer
  • verify that internal procedures, standards, norm times, guidelines are applied correctly
  • liaise with the internal stakeholders
  • prepare the offer together with all requested information
  • validate the offer prior to further approval process
  • prepare and attend technical and commercial clarifications with the customer
  • improve offer adequately in order to obtain the purchase order
  • validate all T&C’s upon acceptance of the purchase order
  • ensure a good relationship with strategic suppliers and subcontractors
  • continuously develop standards and processes that enable a competitive offering
  • be actively involved in strategic and tactical discussions, from the early commercial stages over the request for quotation, the offer and related negotiations, the purchase, the hand-over to the project team till the close-out of the project

Together with the Tendering Assistant and the Tendering Engineer, your day as Tendering Manager at EQUANS will consist out of the following elements:

  • preparing and following up technical-administrative files, tenders and preselection
  • keeping the CRM (Salesforce) up to date with current dossiers, dossiers won…
  • administrative preparation of offers (preparation of layout, structure)
  • coordination with Legal for review of contractual terms
  • organization of tender kick-off meetings
  • preparation of tender timelines, milestones and deadlines
  • organization of tender follow-up meetings, follow-up of progress by technical bid engineers (project managers)
  • coordination of risk evaluation and risk review process
  • planning and participation in bid review meetings (cost & contingency review, qualification review)
  • organization of tender approval meetings at the appropriate level and coordination of the signing process
  • monitoring compliance with the EQUANS and ENGIE rules (golden rules, any derogations approved by COMCOM, etc.), planning and participating in commitment committee reviews and assisting in the preparation of these meetings
  • participating in clarification meetings, in collaboration with the Project Manager
  • organizing project handover meetings
  • lead the weekly tendering meeting and reporting on the current files
  • calculating price and price revisions in cooperation with the project managers
  • supervising the construction of the files according to the client's wishes
  • monitoring the quality and completeness of the files
  • assisting in the preparation of commercial presentations of the prepared files for presentation to the customer
  • assisting the project managers with the qualification and choice of subcontractors and/or suppliers
  • consultation with and follow-up of partners and subcontractors during the sales and tendering process
  • participation in relevant meetings with subcontractors and/or suppliers regarding commercial and contractual aspects, costs, and planning in order to be informed of all project activities that may influence the contractual position or project risks
  • organization of REX meetings and integration of lessons learnt into the processes

 


Tendering Engineer - Tendering Assistant

Voor het departement Specialised Nuclear Services, is EQUANS, de nieuwe naam van ENGIE Solutions in België, op zoek naar een nieuwe collega Tendering Assistant. De hoofdzetel is gelegen in Dessel, maar ook een standplaats in Brussel of Villers-le-Bouillet bij Hoei, behoren tot de mogelijkheden.
Je neemt vooral de administratieve afhandeling van de tenders voor je rekening, en ziet mee toe op het tijdig verkrijgen van de noodzakelijke input van de experten van de betrokken sectie voor wiens rekening de tenders worden uitgewerkt.

Een greep uit jouw rol en verantwoordelijkheden:

  • coördinatie van offertes die technisch worden uitgewerkt door project ingenieurs en calculators
  • deelname in het biedproces in samenwerking met de Tendering Manager en de section managers
  • naargelang je ervaring - medewerking in de analyse van:
    • contractvoorwaarden, scope van de werken, planning
    • technische en financiële risico’s van voorgestelde projecten
  • voorbereiden en meewerken aan het opstellen van de offerte, voorzien van de door de klant vereiste informatie
  • toepassing van interne procedures, standaarden, normen en richtlijnen, en actieve deelname in de verdere optimalisatie ervan
  • voorbereiding en opvolging van:
    • CRM
    • technisch-administratieve dossiers, offertes en preselectie
    • tender timelines, milestones en deadlines
    • commerciële presentaties van de dossiers aan klanten
  • organisatie/deelname van de risico-evaluatie en het reviewproces
  • afstemmen met de collega’s van Legal voor het reviewen van contractvoorwaarden
  • organisatie van verschillende stakeholder meetings in functie van het stadium waarin de offerte zich bevindt, zoals: weekly tendering meeting, kick- off, follow-up, approval, hand-over …
  • bewaken van de kwaliteit en volledigheid van de dossiers
  • follow-up met partners