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Management Assistant Offshore

Requisition ID: 48679

Domain: Support Functions/Admin Support

Contract type: Permanent

Schedule: Full-Time

We are looking for a Management Assistant Offshore for Hoboken.

In this role you support the department manager(s) with various administrative tasks and reportings.

The job in details:

  • manage and support all internal projects and communication of the department
  • provide daily operational support to the department head(s):
    • agenda and e-mail management
    • organization, planning and follow-up of internal and external meetings at division level:
      • organize meetings and schedule appointments
      • prepare and report meetings
      • prepare presentations and documents
      • logistical support (reservation of foreign trips, rooms, flip chart, beamer, lunch,…)
      • development and follow up of action points (reference lists,…)
      • format and manage correspondence
      • process internal documents (illness, leave requests,…)
      • processing orders to suppliers and reception of goods in SAP
  • telephone support in the absence of the manager(s)
  • single point of contact for all official internal and external communication of the department
  • support preparation and organization of customer and personnel events for the department
  • collection and processing of data necessary for reporting to senior management
  • collection and processing of data regarding commercial actions, planning, safety, finance and controlling

What do you need to be successful in this job?

  • experience with the organization of meetings, events
  • in depth knowledge of Word, Excel, PowerPoint, Outlook
  • knowledge of SAP and Sharepoint is a plus
  • you are discrete and handle confidential information in an appropriate manner
  • you able to multi-task and take initiative
  • you can work accurately
  • you are a strong communicator but value teamwork and consultation
  • good spoken and written knowledge of Dutch, French and English

Want to tackle tomorrow’s multi-technical challenges with us?

Then join our experts in the various innovative and exciting projects of Equans. You get the opportunity to use your technical skills as well as to discover cutting-edge technologies and help customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.

Joining Equans is more than that! You also get:

  • a competitive salary in line with your education and experience
  • interesting training and career opportunities
  • group-, hospitalization insurance
  • eco & meal vouchers, 13th month, holiday pay
  • concessionary travel
  • smartphone with subscription, laptop, internet fee
  • additional paid leave, homeworking

We are looking forward to meeting you!

Are you interested in this position and do you have questions? Please contact our HR colleague Thomas Mouley – thomas.mouley@external.equans.com

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Equans is a multi-technical expert within the Bouygues group that offers a complete service from design to installation, maintenance and financing.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition. In Belgium, we can count on the expertise of our 9,600 employees, spread over more than 56 locations. Every day they use their know-how to make cities more attractive, industries more efficient and greener and buildings more sustainable and comfortable.